Proposing a New Domestic Field Study Program
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This form gathers preliminary information about the proposed program curriculum, logistics, and budget. After submission, DFS personnel will contact to the faculty member(s) listed to discuss next steps in the planning process.
When developing ideas for DFS programs, potential program directors should review:- UGA Credit Hour Policy (PDF) and performance expectations for UGA program directors, faculty and staff
- Familiarize themselves with the Study Away Program Director Manual
- Review the Office of Faculty Affairs' Instructor of Record Credentialing process
- Identify their departmental Business Manager (for purposes of future program budget
development)
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After your questionnaire has been reviewed, we will schedule a meeting with the potential program director(s) to:
- Discuss rationale for the program and its benefits to the academic unit and UGA
- Evaluate the viability of the proposed program, its fit among existing DFS programs at UGA, and the long-term sustainability of the program
- Discuss the academic and financial management of the proposed program
- Discuss any safety and/or logistical concerns related to the proposed areas of travel
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Program director(s) or a designee will create a Faculty-led Program Proposal in the StudyAway Portal (Terra Dotta) for the semester and year that they intend for their program to run.
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Each semester, representatives from OVPI DFS, the Office of Curriculum Systems, and UGA's Office of Emergency Preparedness meet to review new proposals. The review process addresses the academic, financial, and risk management components of the proposal. Each member of the committee will need to give their approval of the proposals. The committee may ask program directors for additional documentation before final approval.
DFS personnel will contact the proposing faculty member, their Unit Head/Director, and the Dean of their college to confirm final program approval. -
Once approved, the Program Director (or a designee) should:
- Create program planning documents
- Schedule a Field Study Portal Training (email studyawayhelp@uga.edu)
- Schedule a Budget development meeting (email ugasabo@uga.edu)
- Update a Cost of Attendance Sheet
- Open applications for the term
- Sign up for a Risk Management training (email studyaway@uga.edu)
- Faculty or staff traveling with the program need to sign the Program Staff Expectations Agreement. All faculty and staff who will be directly associated with the program while it is operational should be issued a letter of offer, using the standard template
Contact info
General Domestic Field Study Questions | kfarrell@uga.edu |
Academic Questions | csfieldstudy@uga.edu |
Budget Questions | Jonathan.Wentworth@uga.edu |
Technical Questions (Terra Dotta Portal) | studyawayhelp@uga.edu |