Forms & Deadlines
PROGRAM PLANNING DEADLINES
items specific to new programs are indicated with a *
| Academic Year 2023-2024 | Fall 2023 | Spring 2024 | Maymester & Summer 2024 |
|---|---|---|---|
| *Prospective new program director submits New Program Questionnaire & meets with DFS director | March 1, 2023 |
Sept. 1, 2023 |
Oct. 2, 2023 |
|
*Academic units/colleges review & approve new program proposal and program directors
submit New Program Supporting Signatures (PDF) form |
March 13, 2023 |
Sept. 15, 2023 |
Oct. 13, 2023 |
| FSTY course codes updated in Athena by Curriculum Systems | April 21, 2023 | Nov. 22, 2023 | Jan. 15, 2024 |
| Program cancellation due to low enrollment Deadline for academic course changes and changes to approved budgets |
June 16, 2023 |
Dec. 1, 2023 |
March 1, 2024 |
| Program directors upload final program itinerary to StudyAway Portal | At least 60 days prior to program start | At least 60 days prior to program start | At least 60 days prior to program start |
+Budget changes for lodging and transportation are acceptable between the initial budget proposal and finalized program budget.
FORMS
| Template | Type | Type of Program |
|---|---|---|
| New Program Questionnaire | Proposals | New Programs |
| New Program Supporting Signatures (PDF) | Proposals | New Programs |
| Budget Template | Financial | All Programs |
| Financial Unit Approval Form (PDF) | Financial | All Programs |
| Expenses by Fund Type Matrix - DFS (PDF) | Financial | All Programs |
|
Financial |
All Programs |
|
| Budget Closeout Template | Financial | All Programs |
| Short FSTY Program Info and Itinerary Template | Academic | Short Programs (less than 8 weeks) |
| Semester FSTY Program Info Template | Academic | Semester Programs (8 weeks or longer) |
| FSTY Practicum or Student Teaching Program Information Template | Academic | Independent Practicum or Student Teaching Programs |
| DFS Student Withdrawal Processing Form | Academic | All Programs |
| DFS Incident Report | Academic | All Programs |